Intuit Quickbooks : Your Checks Quide

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This free QuickBooks checks tutorial will show you how to Add an Electronic Signature on Paychecks, How to Pay Multiple Invoices with one check, create multiple invoices at once, otherwise known as Batch Invoicing. Let dive deep in the post to get resolved the problems regarding quickbooks checks.

How to Add an Electronic Signature on Paychecks in Quickbooks

This free QuickBooks checks printing tutorial and training lesson will show you how to add a signature to a check. Instead of having the owner or management sign each check, you can save a signature file on your computer to be used when checks are printed. To add a signature to a check, perform the steps in the video tutorials below.

You can create an electronic signature and use it for checks and paychecks by following these steps:

Step 1: Create the electronic signature

Your signature image should have an 11:3 aspect ratio. The signature needs to be sized to fit into the 2-3/4 inch wide by 3/4 inch tall space above the signature line on Intuit checks.

  • Write your signature on a piece of paper.
  • Scan and save the image in the correct file format: BMP, JPEG, PNG, and TIFF.

Step 2: Add and use the electronic signature for checks and paycheck

  • From the QuickBooks File menu, select Printer Setup…
  • In the Form Name drop-down list, select Check/Paycheck.
  • Put a check mark on Click Print Signature Image.
  • In the Signature dialog box, choose File.
  • Select the graphic file that contains the signature and click Open.
  • Click OK in the Signature dialog box then click OK in the Printer Setup dialog box.


  • If your QuickBooks checks don’t have two signature lines, you only need to sign them with one signature.
  • Importing signatures as an image file only works in QuickBooks 2010 and later versions.


How to Pay Multiple Invoices with one check in quickbooks

You can apply one payment to multiple invoices in QuickBooks for a single customer. To do this, place a checkmark in the checkmark column to the left of the invoices against which you want to apply the cumulative payment amount received. Repeat this until the total payment has been distributed to the correct invoices.

To apply one payment to multiple invoices in QuickBooks, select “Customers| Receive Payments” from the Menu Bar. Doing this then opens the “Receive Payments” window. Select the customer or customer:job who sent you the payment from the “Received From” drop-down. Then enter the payment date, amount, and payment method at the top of this window.

Yes, there’s a way to select multiple invoices when applying to payment. All you have to do is checkmark the rest of the invoices you’d like to apply to the payment.

Here’s a refresher:

  • Open QuickBooks.
  • Go to Customers.
  • Pick Receive Payments.
  • Enter all the information needed.
  • Put a checkmark beside the invoices you want.
  • Choose Save & Close or Save & New.

How to Create Paychecks using unscheduled Payroll

Missed a payroll? Need to create a termination check for an employee? No problem. You can create an unscheduled check.

QuickBooks Payroll comes with so many different features and functions that allows you manage your business and employees easily. With QuickBooks, you can create paychecks for your employees within the software. This article will provide you the complete guide to create paychecks in QuickBooks Desktop. You can also contact the QuickBooks Payroll Support department to know more about the process of creating paychecks in QuickBooks Payroll.

QuickBooks Online Payroll

You can create unscheduled checks for the current pay period all the way back to pay periods dating 6 months ago. You can’t create a check with a date in the past. The only check dates that are available are dates that fall after your last check date and before your next payday. We do this to keep your payroll taxes error-free.

  • 1. From the main menu, go to Employees, then Pay Employees > Check Types > Scheduled, Unscheduled, or Terminated checks.
  • 2. Check the Pay Period Ends date, Check Date and Bank Account from the money was withdrawn from.
  • 3. Select Print paychecks on check stock to bring paychecks into the queue of printing from QuickBooks Desktop.

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